Streamline Your Document Management with FormKiQ
Unlock up to 80% Savings in Time and Cost with our API-First Document and Information Management Platform
Trusted for document management by teams worldwide
FormKiQ is already being used by companies in North America, Europe, Australia, and India, relying on the rigorous security and compliance standards that come from an architecture designed to meet the AWS Well-Architected Framework.
99.99% uptime
with easy updates using AWS CloudFormation
50+ Million
Documents have been processed by FormKiQ
Reducing development and implementation cost and agony
FormKiQ's Document and Information Management Platform provides a secure and flexible way to store and manage documents and metadata, providing the document layer that many software architectures are missing.
FormKiQ can be used as a standalone system or built into new and existing software applications, with an API-first design that enables any integration and migration needed to provide an effective solution.
To try things out on the technical side, register for a trial/test user or use the demo features below:
01
A powerful API to add, transform, and retrieve documents
Consistent, reliable, and built to scale.
FormKiQ's Document API includes optical character recognition (OCR), intelligent document processing (IDP) using a customizable combination of mapping rules and AI, and full-text search.
02
A customizable web console to view and manage documents, metadata, and workflows
Intuitive, full-featured, and easy to fork.
FormKiQ's Document Console is a ready-made interface for the Document API, including features such as access control, workflow designer, form builder, and document discovery.
Email: demo@formkiq.com
Password: tryformkiq
02
A customizable web console to view and manage documents, metadata, and workflows
Intuitive, full-featured, and easy to fork.
FormKiQ's Document Console is a ready-made interface for the Document API, including features such as access control, workflow designer, form builder, and document discovery.
03
A one-click install gets the FormKiQ Document Platform up and running in minutes
Predictable, controllable, and well-tested.
FormKiQ Core can be installed in multiple AWS regions worldwide, including AWS GovCloud (US) West, and can also be run locally for easy development.
04
Cutting-edge automation, including customizable workflows and intelligent document classification
Saving time, creating consistency, and preventing human error.
FormKiQ is designed to work with top AI models from providers such as Anthropic, Mistral, and OpenAI, enabling flexibility and efficiency in process automation, while preserving data sovereignty when required.
NOTE: this is a pre-processed result from an original upload of these documents, as the full process includes OCR to retrieve content before the tagging can occur.
To try this out on your own documents, register for a trial/test user04
Cutting-edge automation, including customizable workflows and intelligent document classification
Saving time, creating consistency, and preventing human error.
FormKiQ is designed to work with top AI models from providers such as Anthropic, Mistral, and OpenAI, enabling flexibility and efficiency in process automation, while preserving data sovereignty when required.
05
Backed by a team of expert software and cloud engineers
Customization, integration, and support as needed.
We are a global team with experts in Software Architecture, DevSecOps, and User Experience.
From self-serve to fully-managed, including the following options:
- Initial Document and Metadata Configuration, Import, and Migration
- Custom Module Development
- Cloud Account & Cost Management Services
- Custom Repositories and Application Packages
- Tailored Application and Service Integrations
- Professional Operational Support by Email, Slack, or Videoconference
- Custom-Trained Language Models for AI-Powered Document Classification
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What's so special about FormKiQ?
Designed to reduce cost and eliminate implementation agony
Deploy a reliable and flexible document management system into your own AWS cloud account with one click.
The default installation provides you with a full-featured enterprise content management or document management system that's ready to go, with an API for integration with any other system and a web console that you can build on and extend.
Learn about the Four Essential Functions of Document Management
Implement reliable and scaleable document management or enterprise content management system or features, with as much customization as your industry and workflows require.
Enhanced with advanced document management functionality, as needed
Enable document control, records and compliance management, or advanced integration with both external services and your own internal tools, without the rigidity that comes with off-the-shelf enterprise content management software.
Choose the specific features that streamline your processes and meet your audit and compliance needs.
"Exactly what we needed - a core, headless Document Management System to wrap in our own service to embed in our platform."
Designed for organizations of all sizes
FormKiQ offerings are built to match your process and workflow needs
FormKiQ aims to be significantly more cost-effective than other solutions, so you should expect a cost of 50-80% less than other vendors, even when factoring in AWS usage costs.
All of the core functionality of a document management system, with full source code for customization and integrations.
- MIT License (Open Core)
- Scaleable Document Storage
- Document API and Web Console
- Document Search (both Metadata and Fulltext)
- Optical Character Recognition (OCR) using Tesseract
- Intelligent Document Classification using OpenAI
- Multi-Team and Multi-Tenant Functionality
- Access to 200+ services within AWS
Provides a flexible and customized document management or ECM solution for your organization, with add-on modules and professional support and services, as well as the option of including all licensed source code
Includes all of Core, plus:
- Installation and On-boarding Support
- Professional Operational Support
- Add-On Modules
- Single Sign-On using any SAML Provider, including Microsoft Entra, Google IDP, and Auth0
- Workflows, Queues, and Rulesets
- Antivirus and Anti-Malware Scanning
- Encryption (both in-transit and at-rest)
- Document Control and Versioning
- Custom Module Development
- Source Code included for all Licensed Modules (FormKiQ Enterprise)
- Prioritized Bug Fixes
- Roadmap Consultations Available
- Add-On Professional Services
- Add-On Document and Metadata Migration Services
- Add-On Cloud Management Services
- Flexible SaaS Multi-Instance and Multi-Region Licensing
- FormKiQ Partner and Reseller Licensing Available (FormKiQ Enterprise)
Provides a turn-key and/or customizable document management system that suits many organizations, along with the FormKiQ Document API
A two-year program to build document management functionality into your MVP as you scale and grow
- For Qualifying Bootstrapped and Funded Startups, Worldwide
- Integrates Directly into your Product
- Enterprise Add-On Modules Available, at discounted cost
- Easy Application and Approval Process
- Optional Strategy Consultation with our Startup Team
- No Lock-in Once Program Ends
See the full list of features available in FormKiQ Core, Pro, and Enterprise
Schedule A Call
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Frequently Asked Questions
DMS and EDMS mean the same thing, an (Electronic) Document Management System, while a CMS is a Content Management System and ECM stands for Enterprise Content Management. CMS is now often used to describe Website Content Management Systems, rather than the broader and more robust content management you see in ECM.
A Document Management System is a major component of an Enterprise Content Management System, which may contain other functionality that is related to the four essential functions of a DMS.
FormKiQ can function as both a DMS/EDMS or ECM, as it has a large set of enterprise-grade features.
For more information, please see our page on DMS, EDMS, and ECM.
A headless document management system (a headless DMS, also known as a headless ECM for enterprise content management) is a system that manages documents and records in a way that allows multiple methods to access those documents and records, i.e., where the document management system is decoupled from the display of those managed documents. This headless model is designed to allow maximum flexibility when integrating with the system or customizing functionality.
This is a strong contrast to traditional document management systems (or enterprise content management systems), where the documents and records are often only accessible through a single interface. Adding integrations or customizations to this traditional model can be difficult, if not impossible.
While a headless content and document management system allows access using an API or other methods, there is no technical restriction on providing a robust client interface as part of the product; a good headless DMS should allow flexibility of access while still fulfilling the standard expectations for document management, such as an intuitive user interface to manage all aspects of the document workflow, including searching and viewing documents.
FormKiQ can be used as both a headless and headed software platform.
Our team at FormKiQ can also provide integration services with your existing web and mobile interfaces, to create the "head" for your document management features within your product.
FormKiQ provides all of the required functionality of an electronic document management system (abbreviated as DMS or EDMS), as well as add-on modules to provide Enterprise Content Management (ECM) for specific industries and use cases, while also providing flexibility in integration and customization. FormKiQ is an Open Source Document Management System, which means that our source code is available to customers based on specific licenses, i.e., FormKiQ Core is freely distributed and distributable, while FormKiQ Enterprise's source code is provided to licensed Enterprise customers according to the terms of their specific license.
In addition, FormKiQ's cloud-native model within AWS means that the software installs directly into your AWS cloud, providing full control over your documents and the FormKiQ document management system itself.
FormKiQ provides the four essential functions of electronic document management systems (EDMS):
- Document Collection and Storage
- Document Organization and Classification
- Document Processing and Transformation
- Document Discovery, Presentation, and Integration
In addition, FormKiQ provides the flexibility and customization most organizations need through the Document API and Document Console. FormKiQ is envisioned as the type of Document Management AWS would recommend, built according to their best practices.
(NOTE: FormKiQ Pro does not include source code, in order to provide a lower-cost solution for businesses that have no current need to customize at the code level.)
Yes, FormKiQ is a SaaS product, but it may be different from other SaaS products you've used in the past.
We consider it to be SaaS 3.0, a new generation of Software-as-a-Service that launches directly into your cloud account, and in the case of FormKiQ Pro and Enterprise, we provide as much or as little cloud account management as you desire. As with other SaaS products, we continually work to improve FormKiQ with updates and bug fixes, while providing your organization more control over documents and data, as well as control over when you choose to deploy those updates.
FormKiQ Core is released under the MIT License, allowing you to use it in both open source or proprietary projects and to distribute it freely, as long as you include the necessary attribution.
All non-core features of FormKiQ require a commercial license (Pro or Enterprise), and the source code for these features is not to be distributed without express permission from FormKiQ, Inc.
FormKiQ Core is released under the MIT License, allowing you to use it in both open source or proprietary projects and to distribute it freely, as long as you include the necessary attribution.
For our non-core features (such as Document Control and Workflows), a commercial license (Pro or Enterprise) is required for internal use by your organization. FormKiQ can be deployed as part of your commercial product or SaaS, using the FormKiQ Enterprise for SaaS License, as long as the source code is deployed to AWS accounts under your organization's ownership and control.
Any distribution of FormKiQ instances and/or FormKiQ's non-core source code (i.e., any code not licensed under MIT) to your customers (including on-prem deployments) requires a FormKiQ Partner License, available as an add-on to FormKiQ Enterprise.
FormKiQ Core is available for use as part of your professional services deliverables. For our non-core features such as OCR and Workflows, there is the option of either an add-on FormKiQ Partner License through FormKiQ Enterprise, or your end-client can purchase their own FormKiQ Pro or Enterprise license.
FormKiQ is designed to use only the storage and processing resources required with Amazon Web Services; for instance, document storage using Amazon S3 does not require a pre-set commitment to a minimum amount of storage space, while the Document API does not require a server to be configured and left running. This means that for a moderate number of documents seen in many non-profits and small businesses, FormKiQ may be able to run completely within the AWS Free Tier, with no usage costs being charged at all.
For more substantial FormKiQ Core usage, such as document storage of a gigabyte or more, or API or Web Console access by a large number of users, you can expect a reasonably-priced usage charge on a monthly invoice.
FormKiQ Pro and Enterprise includes functionality that may cause more noticeable usage costs, such as some types of OCR or Intelligent Document Classification using AI. We can provide more information on the expected costs, along with recommendations for a cost-effective solution design.
Please contact us for more information on AWS usage.
FormKiQ Core's one-click install provides access to the API and Web Console within fifteen to twenty minutes.
For many instances of FormKiQ Pro and Enterprise, the onboarding process can take under an hour.
For FormKiQ Enterprise installations with more customization, such as custom module development or other professional services, the onboarding period can extend to several months; however, because updates are handled by Amazon CloudFormation, it's possible to onboard the standard Enterprise functionality first, and implement additional customized features based on an agreed-upon timeline.
We can discuss in detail how this onboarding would work in a Consultation Call. Set Up a FormKiQ Consultation Call
FormKiQ Core has community support, including our Community Slack and our GitHub Issues page.
FormKiQ Pro and Enterprise include 40 hours of onboarding support, to ensure that every implementation is successful. We also offer two tiers of support: our standard operational support with a 2-day SLA, and our rapid response operational support, with an 8-business-hour SLA.
Organizations using FormKiQ Pro and Enterprise also have the option of providing access to the FormKiQ Support team to non-production or production environments as desired; there is no requirement to provide access, and we often use videoconferencing and screen shares to help troubleshoot implementation issues.
Yes, FormKiQ has a Startup Program, a two-year program for qualifying startups that provides FormKiQ Enterprise, including installation, support, and source code at a discounted price.