Automated Retention Policies
Apply time-based and event-based retention rules by document type, metadata, classification, or policy.
Document Governance on AWS
Document Governance for Access Control, Retention, and Audit Trails
Know who accessed what, when, and why — across every document in your organization. Enforce classification, access controls, and retention from a single policy layer in your AWS account.
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Book a 45-minute solution review. Bring your requirements, and we'll map the right next step.
AWS Partner
ISO 27001-Certified Cloud Infrastructure
Built on the AWS Well-Architected Framework
Deployed on SOC 2 Type II audited infrastructure
Open-source core · MIT License · GitHub
Your AWS Account, Your Keys, Your Data
Granular Access Controls
Control access using roles, document attributes, folder context, and governance rules.
Compliance-Ready Audit Logs
Track views, downloads, edits, metadata changes, workflow actions, retention events, and deletion activity.
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FormKiQ gives teams a governed document layer with retention, access control, audit evidence, and review history in one place.
What Document Governance Covers
Governance Capabilities
Access control and permissions
Attribute-based policy rules
Retention and disposition
Legal hold support
Document activity tracking
Metadata and classification governance
Workflow review history
Audit exports and reporting
Version and lifecycle visibility
FormKiQ helps organizations manage documents as governed records, not just files stored in folders.
What FormKiQ Helps Enforce
Who can access documents
Control access by role, policy, metadata, or workspace context.
How long records are retained
Apply retention and disposition rules consistently.
What happened to each document
Track activity, access, changes, and workflow events.
When documents require review
Route records for approval, exception handling, or governance checks.
Which policies apply
Use metadata, schema, document type, or classification to drive rules.
How evidence is retrieved
Support audit, compliance, legal, and operational review.
How Governance Differs from Records and Retention
Use this page when the main problem is policy enforcement across documents. If the problem is narrower or broader, these related pages may be a better fit.
Document Governance
Best fit when you need access control, policy rules, retention, legal hold, workflow history, and audit evidence across document repositories.
Document Retention and Disposition
Best fit when the primary problem is retention schedules, legal holds, disposition review, deletion controls, and proof that cleanup followed policy.
Records Management on AWS
Best fit when you need the full records lifecycle: declaration, classification, retention schedules, legal hold, disposition, and chain-of-custody evidence.
Built for Governed Document Operations
Document governance is more than keeping files organized. Teams need to control who can access documents, how records are retained, what actions occurred, and whether policies were followed. FormKiQ combines document storage, metadata, access control, retention, workflow, and audit history in a single governed document layer.
Role-based and attribute-based access controls
Retention and disposition policies
Legal hold and controlled deletion support
Immutable activity history and audit evidence
Metadata-driven governance rules
Deployment into your AWS environment
More Than Shared Storage
| Shared Drives or Basic Repositories | FormKiQ Document Governance |
|---|---|
| Files organized by folders | Documents governed by metadata, policy, access rules, and lifecycle state |
| Access control depends mainly on folder permissions | Access can be based on role, attributes, document type, or context |
| Retention is often manual or inconsistent | Retention rules can be applied by policy and document classification |
| Audit evidence may be incomplete | Document access, changes, workflows, and deletion events can be tracked |
| Compliance reviews require manual reconstruction | Governance history can be searched, reviewed, and exported |
Retention, Legal Hold, and Disposition
FormKiQ supports document retention and disposition workflows so teams can keep records for the required period, prevent premature deletion, and manage defensible cleanup when records are eligible for disposition.
Retention by document type, metadata, or policy
Time-based and event-based retention rules
Legal hold support
Disposition workflows and deletion controls
Evidence that retention policies were applied
Access Control and Auditability
FormKiQ helps organizations control document access while preserving a history of document activity. Teams can review who accessed a document, what changed, which workflows ran, and whether governance actions were completed.
Role-based access
Attribute-based access policies
Document activity history
Workflow and approval history
Audit-ready exports and reporting
Designed for Your AWS Environment
FormKiQ deploys into your AWS account, giving your organization control over infrastructure, region selection, encryption, access, audit logging, and integration with existing AWS governance practices.
Pricing Guidance
Governance-focused FormKiQ deployments typically begin with annual software licensing in the mid-USD $20k range.
Configuration, implementation, migration, integrations, custom workflow setup, and the deployment model are scoped separately. Since FormKiQ is commonly deployed into your AWS account, AWS infrastructure and service usage are billed through your AWS account rather than included in FormKiQ licensing.
Does pricing include AWS usage?
No. FormKiQ is commonly deployed into your AWS account, so AWS usage is billed directly through your AWS account. This may include storage, search, OCR, AI processing, compute, logging, backups, and related AWS services.
Does pricing include configuration or implementation?
Configuration and implementation are scoped separately. This may include metadata schemas, workflows, retention rules, access policies, integrations, migration support, and solution-specific setup.
What does the starting range represent?
The starting range refers to annual FormKiQ software licensing for governance-focused deployments. Final pricing depends on edition, modules, support level, number of production environments, implementation scope, and deployment model.
What We Cover on the Call
In a 45-minute solution review, we can review your document governance needs, access control model, retention requirements, legal hold process, audit evidence needs, AWS environment, and whether FormKiQ is a fit.
Current document repositories and governance gaps
Access control and permissions model
Retention and disposition requirements
Legal hold and deletion controls
Audit trail and reporting needs
Deployment model and next steps
Book a Solution Review
Choose a time without leaving this page. Bring your requirements, workflow questions, or AWS deployment constraints, and we'll map the right next step.
See how FormKiQ can support governed document control
Discuss your access controls, retention policies, legal hold requirements, audit trails, compliance evidence, and AWS deployment model.
45-minute session with FormKiQ · Bring your requirements, we'll map the right next step · No commitment