Automated Retention Policies
Apply time-based and event-based retention rules by document type, metadata, classification, or policy.
Document Governance on AWS
Document Governance for Access Control, Retention, and Audit Trails
Apply retention rules, enforce access controls, track document activity, and preserve audit evidence across your document workflows — in infrastructure you control.
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View Document Governance Guide
45-minute consultation · Problem-focused discussion · No commitment
Granular Access Controls
Control access using roles, document attributes, folder context, and governance rules.
Compliance-Ready Audit Logs
Track views, downloads, edits, metadata changes, workflow actions, retention events, and deletion activity.
FormKiQ gives teams a governed document layer with retention, access control, audit evidence, and review history in one place.
What Document Governance Covers
Governance Capabilities
Access control and permissions
Attribute-based policy rules
Retention and disposition
Legal hold support
Document activity tracking
Metadata and classification governance
Workflow review history
Audit exports and reporting
Version and lifecycle visibility
FormKiQ helps organizations manage documents as governed records, not just files stored in folders.
What FormKiQ Helps Enforce
Who can access documents
Control access by role, policy, metadata, or workspace context.
How long records are retained
Apply retention and disposition rules consistently.
What happened to each document
Track activity, access, changes, and workflow events.
When documents require review
Route records for approval, exception handling, or governance checks.
Which policies apply
Use metadata, schema, document type, or classification to drive rules.
How evidence is retrieved
Support audit, compliance, legal, and operational review.
Built for Governed Document Operations
Document governance is more than keeping files organized. Teams need to control who can access documents, how records are retained, what actions occurred, and whether policies were followed. FormKiQ combines document storage, metadata, access control, retention, workflow, and audit history in a single governed document layer.
Role-based and attribute-based access controls
Retention and disposition policies
Legal hold and controlled deletion support
Immutable activity history and audit evidence
Metadata-driven governance rules
Deployment into your AWS environment
More Than Shared Storage
| Shared Drives or Basic Repositories | FormKiQ Document Governance |
|---|---|
| Files organized by folders | Documents governed by metadata, policy, access rules, and lifecycle state |
| Access control depends mainly on folder permissions | Access can be based on role, attributes, document type, or context |
| Retention is often manual or inconsistent | Retention rules can be applied by policy and document classification |
| Audit evidence may be incomplete | Document access, changes, workflows, and deletion events can be tracked |
| Compliance reviews require manual reconstruction | Governance history can be searched, reviewed, and exported |
Retention, Legal Hold, and Disposition
FormKiQ supports document retention and disposition workflows so teams can keep records for the required period, prevent premature deletion, and manage defensible cleanup when records are eligible for disposition.
Retention by document type, metadata, or policy
Time-based and event-based retention rules
Legal hold support
Disposition workflows and deletion controls
Evidence that retention policies were applied
Access Control and Auditability
FormKiQ helps organizations control document access while preserving a history of document activity. Teams can review who accessed a document, what changed, which workflows ran, and whether governance actions were completed.
Role-based access
Attribute-based access policies
Document activity history
Workflow and approval history
Audit-ready exports and reporting
Designed for Your AWS Environment
FormKiQ deploys into your AWS account, giving your organization control over infrastructure, region selection, encryption, access, audit logging, and integration with existing AWS governance practices.
What We Cover on the Call
In a 45-minute consultation, we can review your document governance needs, access control model, retention requirements, legal hold process, audit evidence needs, AWS environment, and whether FormKiQ is a fit.
Current document repositories and governance gaps
Access control and permissions model
Retention and disposition requirements
Legal hold and deletion controls
Audit trail and reporting needs
Deployment model and next steps
See how FormKiQ can support governed document control
Discuss your access controls, retention policies, legal hold requirements, audit trails, compliance evidence, and AWS deployment model.
45-minute consultation · Problem-focused discussion · No commitment