Automated Retention Schedules
Apply time-based and event-based retention rules by document type, metadata, classification, or policy.
Document Retention on AWS
Document Retention and Disposition for Governed Records
Apply retention schedules, enforce legal holds, and run defensible disposition — automatically, with proof your auditor can verify. No more spreadsheets tracking what to keep and what to destroy.
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Book a 45-minute solution review. Bring your requirements, and we'll map the right next step.
AWS Partner
ISO 27001-Certified Cloud Infrastructure
Built on the AWS Well-Architected Framework
Deployed on SOC 2 Type II audited infrastructure
Open-source core · MIT License · GitHub
Your AWS Account, Your Keys, Your Data
Legal Hold Management
Place and release holds across document sets so protected records are not disposed of prematurely.
Defensible Disposition
Track disposition eligibility, deletion actions, approvals, and audit evidence for policy-based cleanup.
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FormKiQ connects retention schedules, legal holds, disposition, and audit evidence in a governed AWS-native platform.
What Retention and Disposition Covers
Retention and Disposition Capabilities
Retention schedules
Time-based retention rules
Event-based retention rules
Legal holds
Disposition eligibility
Disposition review and approval
Soft delete and controlled deletion
Audit trails and activity history
Evidence that policy was followed
FormKiQ helps organizations manage records through retention, hold, review, and disposition stages instead of relying on manual cleanup or informal folder policies.
What FormKiQ Helps Enforce
Which records are retained
Apply rules by document type, metadata, classification, or policy.
How long records are kept
Manage retention periods based on time or triggering events.
Which records are protected
Prevent disposition while legal holds are active.
Which records are eligible for disposition
Identify records that have reached the end of retention.
What actions occurred
Track review, hold, deletion, and policy activity.
What evidence exists
Preserve audit history showing that rules were followed.
Example Retention and Disposition Workflow
A retention workflow can move from policy assignment to legal-hold checks, review, final action, and audit evidence.
Assign Policy
A document type, metadata value, classification, or business rule determines which retention schedule applies.
Start Retention
Retention can be based on time, document status, metadata, or another configured event.
Check Holds
Legal holds or governance rules can block disposition while protected records must remain available.
Review Eligibility
Records that reach the end of retention can be surfaced for review, approval, exception handling, or final action.
Control Deletion
Disposition can be approved, logged, and tied back to the policy that governed the document.
Produce Evidence
Retention, hold, review, approval, access, and deletion events can be retained for audit review.
Built for Governed Records Management
Retention is not just a date on a document. Teams need to know which policy applies, when retention starts, whether a legal hold blocks disposition, who approved cleanup, and whether the final action was recorded. FormKiQ helps connect retention rules, document metadata, access control, workflow, and audit history in one governed document layer.
Retention by document type, metadata, or classification
Time-based and event-based retention rules
Legal hold support
Disposition review workflows
Controlled deletion options
Audit history for policy and document activity
More Than Manual Cleanup
| Manual Retention Tracking | FormKiQ Retention & Disposition |
|---|---|
| Retention tracked in spreadsheets or folder names | Retention rules can be tied to document metadata, type, or policy |
| Legal holds handled manually | Holds can prevent disposition across protected document sets |
| Cleanup depends on staff remembering deadlines | Disposition eligibility can be identified systematically |
| Deletion decisions are hard to reconstruct | Actions, approvals, and deletion history can be audited |
| Policies may be applied inconsistently | Retention and disposition can follow defined rules and workflows |
Legal Hold and Defensible Disposition
FormKiQ helps teams prevent premature deletion when records are subject to legal hold, and supports defensible disposition when records are eligible for cleanup. Disposition can be reviewed, approved, logged, and tied back to the policy that governed the record.
Place and release legal holds
Prevent disposition while holds are active
Identify records eligible for disposition
Review records before final action
Preserve evidence of approvals and deletion activity
Audit Evidence for Retention Decisions
Records teams need to show not only that a document exists, but how it was governed. FormKiQ preserves activity history for retention, hold, disposition, access, workflow, and deletion events so teams can review and export evidence when needed.
Retention policy activity
Legal hold activity
Disposition actions
Access and change history
Workflow and approval history
Audit-ready reporting support
Designed for Your AWS Environment
FormKiQ deploys into your AWS account, giving your organization control over infrastructure, region selection, encryption, access policies, audit logging, backups, and integration with existing AWS governance practices.
Pricing Guidance
Governance-focused FormKiQ deployments typically begin with annual software licensing in the mid-USD $20k range.
Configuration, implementation, migration, integrations, custom workflow setup, and the deployment model are scoped separately. Since FormKiQ is commonly deployed into your AWS account, AWS infrastructure and service usage are billed through your AWS account rather than included in FormKiQ licensing.
Does pricing include AWS usage?
No. FormKiQ is commonly deployed into your AWS account, so AWS usage is billed directly through your AWS account. This may include storage, search, OCR, AI processing, compute, logging, backups, and related AWS services.
Does pricing include configuration or implementation?
Configuration and implementation are scoped separately. This may include metadata schemas, workflows, retention rules, access policies, integrations, migration support, and solution-specific setup.
What does the starting range represent?
The starting range refers to annual FormKiQ software licensing for governance-focused deployments. Final pricing depends on edition, modules, support level, number of production environments, implementation scope, and deployment model.
What We Cover on the Call
In a 45-minute solution review, we can review your retention schedules, legal hold process, disposition requirements, audit evidence needs, document types, AWS environment, and whether FormKiQ is a fit.
Current retention and disposition process
Document types and policy categories
Legal hold and deletion-control needs
Review and approval requirements
Audit trail and reporting expectations
Deployment model and next steps
Book a Solution Review
Choose a time without leaving this page. Bring your requirements, workflow questions, or AWS deployment constraints, and we'll map the right next step.
See how FormKiQ supports governed retention and disposition
Discuss your retention schedules, legal hold requirements, disposition workflows, audit evidence needs, and AWS deployment model.
45-minute session with FormKiQ · Bring your requirements, we'll map the right next step · No commitment