Centralized Employee Files
Store employee records, onboarding documents, certifications, reviews, and compliance files in one searchable location.
HR Records Management on AWS
HR and Employee Records Management for Compliance and Retention
Stop storing employee files in shared drives. Apply different retention rules to offer letters, performance reviews, and certifications — with role-based access for HR, managers, and legal.
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AWS Partner
ISO 27001-Certified Cloud Infrastructure
Built on the AWS Well-Architected Framework
Deployed on SOC 2 Type II audited infrastructure
Open-source core · MIT License · GitHub
Your AWS Account, Your Keys, Your Data
Retention Rules by Document Type
Apply different retention periods to employee agreements, policy acknowledgements, certifications, reviews, and offboarding records.
Role-Based Access for HR Teams
Control who can view sensitive employee records by role, team, document type, or metadata.
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FormKiQ keeps employee records searchable, controlled, and tied to retention, access, and compliance workflows.
What HR Records Can Be Managed
Common HR and Employee Record Types
Employee files
Offer letters and employment agreements
Onboarding documents
Policy acknowledgements
Certifications and training records
Performance reviews
Time-off and leave documentation
Benefits and payroll support documents
Disciplinary and incident records
Offboarding and termination records
FormKiQ can organize employee records with configurable metadata, document types, retention rules, and access controls.
What FormKiQ Helps Control
Employee file structure
Organize records by employee, document type, department, status, or lifecycle stage.
Access permissions
Restrict sensitive records by role, team, metadata, or document context.
Retention schedules
Apply retention rules based on document type, policy, or employment lifecycle.
Document search
Find employee records by metadata, content, dates, status, or category.
Review workflows
Route documents for acknowledgement, approval, correction, or follow-up.
Audit evidence
Track views, downloads, changes, workflow activity, and retention actions.
Example Employee Records Workflow
An HR records workflow can keep sensitive employee documents organized, access-controlled, retained, and auditable through the employee lifecycle.
Onboarding
Offer letters, agreements, certifications, forms, and acknowledgement records are added to the employee file.
Classify and Tag
Documents can be organized by employee, department, document type, lifecycle stage, effective date, or policy category.
Control Access
Sensitive personnel records can be restricted by HR role, manager access, legal need, metadata, or document context.
Track Follow-Up
Missing documents, expiring certifications, policy acknowledgements, or review tasks can be routed for follow-up.
Apply Retention
Retention can vary by document category, employee status, policy, or onboarding and offboarding lifecycle stage.
Audit Activity
Views, downloads, updates, workflow actions, and retention activity can be preserved with the employee record.
Built for HR Records Governance
HR records often contain sensitive personal, employment, compliance, and performance information. Teams need to know who can access each record, how long it should be kept, which documents are missing or expiring, and what actions were taken. FormKiQ helps manage employee documentation as governed records with metadata, access control, retention, workflow, and audit history.
Centralized employee record management
Role-based and attribute-based access controls
Retention by document type or lifecycle
Searchable metadata and full-text search
Workflow review and acknowledgement support
Audit history for access, changes, and retention activity
More Than HR File Storage
| Basic HR File Storage | FormKiQ HR Records Management |
|---|---|
| Employee files stored in folders | Records managed with metadata, document types, and employee context |
| Access depends mainly on folder permissions | Access can be based on role, team, document type, or metadata |
| Retention tracked manually | Retention can be applied by document type, policy, or lifecycle stage |
| Missing or expiring documents are hard to track | Workflows can support review, follow-up, and document renewal |
| Audit evidence may be incomplete | Access, changes, workflows, and retention events can be tracked |
FormKiQ supports governed HR records management, not just shared folders for employee files.
Retention and Access Control for Employee Records
Employee records often have different retention periods and sensitivity levels. FormKiQ helps teams apply rules by document type, employee status, department, or policy, while controlling access to sensitive personnel information.
Different retention rules by document category
Access restrictions for sensitive records
Support for onboarding and offboarding document lifecycles
Review and approval workflows
Audit history for access and document activity
Employee Record Workflows
FormKiQ can support HR workflows where documents need to be reviewed, acknowledged, approved, renewed, or retained. This helps teams reduce manual follow-up while keeping records connected to the employee file.
Onboarding document collection
Policy acknowledgement tracking
Certification or training renewal
Performance review documentation
Offboarding records and checklists
Exception and missing-document follow-up
Designed for Your AWS Environment
FormKiQ deploys into your AWS account, giving your organization control over infrastructure, region selection, encryption, access policies, audit logging, backups, and integration with existing AWS governance practices.
Pricing Guidance
Solution-led FormKiQ deployments typically begin with annual software licensing in the mid-USD $20k range.
Configuration, implementation, migration, integrations, custom workflow setup, and the deployment model are scoped separately. Since FormKiQ is commonly deployed into your AWS account, AWS infrastructure and service usage are billed through your AWS account rather than included in FormKiQ licensing.
Does pricing include AWS usage?
No. FormKiQ is commonly deployed into your AWS account, so AWS usage is billed directly through your AWS account. This may include storage, search, OCR, AI processing, compute, logging, backups, and related AWS services.
Does pricing include configuration or implementation?
Configuration and implementation are scoped separately. This may include metadata schemas, workflows, retention rules, access policies, integrations, migration support, and solution-specific setup.
What does the starting range represent?
The starting range refers to annual FormKiQ software licensing for solution-led deployments. Final pricing depends on edition, modules, support level, number of production environments, implementation scope, and deployment model.
What We Cover on the Call
In a 45-minute solution review, we can review your HR record types, employee file structure, access control needs, retention requirements, workflow gaps, AWS environment, and whether FormKiQ is a fit.
Current HR records and employee file structure
Sensitive document access requirements
Retention and offboarding rules
Search and reporting needs
Workflow and acknowledgement requirements
Deployment model and next steps
Book a Solution Review
Choose a time without leaving this page. Bring your requirements, workflow questions, or AWS deployment constraints, and we'll map the right next step.
See how FormKiQ can support governed HR records management
Discuss your employee records, access controls, retention requirements, HR workflows, audit needs, and AWS deployment model.
45-minute session with FormKiQ · Bring your requirements, we'll map the right next step · No commitment