Controlled Document Lifecycle
Draft, review, approve, publish, revise, and retire policies through structured governance workflows.
Policy and Procedure Management on AWS
Policy and Procedure Management for Approval, Attestation, and Control
Stop chasing attestations by email. Publish policies, route approvals, and track who read what — with audit-ready proof your team actually acknowledged the update.
Ready to map your document requirements?
Book a 45-minute solution review. Bring your requirements, and we'll map the right next step.
AWS Partner
ISO 27001-Certified Cloud Infrastructure
Built on the AWS Well-Architected Framework
Deployed on SOC 2 Type II audited infrastructure
Open-source core · MIT License · GitHub
Your AWS Account, Your Keys, Your Data
Acknowledgement and Attestation Tracking
Track which employees, teams, or departments have reviewed and acknowledged required policies.
Authoritative Version Control
Maintain one current approved version, preserve prior versions, and reduce confusion from duplicate files.
Not ready to book? Get a Scoped Recommendation.
Share your use case, and we'll reply within one business day.
Want the architecture before we talk?
See how a FormKiQ policy and procedure management deployment is structured on AWS, including the document layer, approval workflows, attestation records, and integration points.
FormKiQ manages policies and procedures through controlled review, approval, versioning, publishing, and attestation workflows.
What Policies and Procedures Can Be Managed
Common Controlled Documents
Corporate policies
Standard operating procedures
Compliance procedures
HR policies and employee handbooks
Security and privacy policies
Finance and procurement procedures
Quality and controlled documents
Departmental procedures
Training and acknowledgement materials
Retired or superseded policy archives
FormKiQ can organize controlled documents with configurable metadata, owners, review dates, lifecycle status, access rules, and retention policies.
What FormKiQ Helps Control
Policy lifecycle
Manage draft, review, approval, published, superseded, and retired states.
Ownership and review
Track policy owners, reviewers, approvers, departments, and next review dates.
Version history
Preserve prior versions while keeping the current approved version visible.
Attestations
Track acknowledgements by employee, team, department, or audience.
Access and visibility
Control who can author, approve, publish, view, or archive documents.
Audit evidence
Record reviews, approvals, publication, acknowledgements, and version changes.
How Policy Management Differs from Controlled Documents
Use this page when the main problem is publishing policies, collecting attestations, and proving acknowledgement. Use the controlled-document page when the primary workflow is SOP, QMS, or quality-document control.
Policy and Procedure Management
Best fit for policy owners who need authoring, review, approval, publishing, employee acknowledgement, audience tracking, and review-date control.
Quality and Controlled Documents
Best fit for SOPs, work instructions, quality records, effective dates, superseded versions, traceability, and audit-ready controlled-document operations.
Built for Controlled Policy Operations
Policy and procedure management requires more than a shared folder of PDFs. Teams need to know which version is current, who approved it, when it was published, who acknowledged it, when it needs review, and what changed over time. FormKiQ helps manage policies and procedures as governed records with lifecycle workflows, metadata, version control, access controls, and audit history.
Controlled authoring and review workflows
Approval and publication tracking
Current, superseded, and retired versions
Policy owner and review-date metadata
Attestation and acknowledgement records
Audit history for lifecycle and access events
More Than a Policy Folder
| Shared Policy Folder | FormKiQ Policy & Procedure Management |
|---|---|
| Policies stored as files in folders | Policies managed with lifecycle states, metadata, owners, and review dates |
| Current version may be unclear | One approved version can be treated as authoritative |
| Acknowledgements tracked manually | Attestations can be tracked by audience, employee, team, or department |
| Review dates depend on reminders | Review workflows and due dates can be managed systematically |
| Audit evidence may be fragmented | Reviews, approvals, publication, acknowledgements, and changes can be audited |
FormKiQ supports controlled policy operations, not just file storage for policy documents.
Review, Approval, and Publishing Workflows
FormKiQ can support structured workflows for drafting, reviewing, approving, publishing, revising, and retiring policies and procedures. This helps teams manage policy changes without losing version history or approval evidence.
Draft and review workflows
Multi-step approval routing
Publication status tracking
Scheduled review dates
Superseded and retired versions
Audit history for approvals and changes
Attestation and Acknowledgement Tracking
Some policies need evidence that the right people have reviewed and acknowledged them. FormKiQ can support acknowledgement workflows tied to policy versions, audiences, departments, or employee groups.
Required acknowledgement tracking
Audience or department-based attestation
Version-specific acknowledgements
Overdue acknowledgement visibility
Exportable evidence for compliance reviews
Designed for Your AWS Environment
FormKiQ deploys into your AWS account, giving your organization control over infrastructure, region selection, encryption, access policies, audit logging, backups, and integration with existing AWS governance practices.
Pricing Guidance
Solution-led FormKiQ deployments typically begin with annual software licensing in the mid-USD $20k range.
Configuration, implementation, migration, integrations, custom workflow setup, and the deployment model are scoped separately. Since FormKiQ is commonly deployed into your AWS account, AWS infrastructure and service usage are billed through your AWS account rather than included in FormKiQ licensing.
Does pricing include AWS usage?
No. FormKiQ is commonly deployed into your AWS account, so AWS usage is billed directly through your AWS account. This may include storage, search, OCR, AI processing, compute, logging, backups, and related AWS services.
Does pricing include configuration or implementation?
Configuration and implementation are scoped separately. This may include metadata schemas, workflows, retention rules, access policies, integrations, migration support, and solution-specific setup.
What does the starting range represent?
The starting range refers to annual FormKiQ software licensing for solution-led deployments. Final pricing depends on edition, modules, support level, number of production environments, implementation scope, and deployment model.
What We Cover on the Call
In a 45-minute solution review, we can review your policy and procedure lifecycle, approval workflows, attestation requirements, version-control needs, access model, AWS environment, and whether FormKiQ is a fit.
Current policy and procedure repositories
Review, approval, and publication workflows
Attestation and acknowledgement requirements
Versioning, superseded records, and review dates
Access control and audit evidence needs
Deployment model and next steps
Book a Solution Review
Choose a time without leaving this page. Bring your requirements, workflow questions, or AWS deployment constraints, and we'll map the right next step.
See how FormKiQ supports controlled policy and procedure management
Discuss your policy lifecycle, review and approval workflows, attestation requirements, version control, audit evidence, and AWS deployment model.
45-minute session with FormKiQ · Bring your requirements, we'll map the right next step · No commitment