Controlled Document Workflows
Route SOPs, procedures, and work instructions through review, approval, publication, and retirement workflows.
Controlled Document Management on AWS
Quality and Controlled Document Management for SOPs, QMS, and Audit Readiness
SOPs, work instructions, and quality records ready for FDA 21 CFR Part 11, ISO 9001, and GxP audits — in your AWS account, with traceable approvals and full version history.
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AWS Partner
ISO 27001-Certified Cloud Infrastructure
Built on the AWS Well-Architected Framework
Deployed on SOC 2 Type II audited infrastructure
Open-source core · MIT License · GitHub
Your AWS Account, Your Keys, Your Data
Version Control and Traceability
Maintain current, superseded, and retired versions with clear ownership, status, and change history.
Audit-Ready Evidence
Track approvals, access, changes, review history, retention activity, and lifecycle events.
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FormKiQ supports controlled document workflows with traceable approvals, version history, retention, and audit evidence.
What Controlled Documents Can Be Managed
Common Controlled Document Types
Standard operating procedures
Work instructions
Quality manuals
Policies and procedures
Forms and templates
Quality records
Training and acknowledgement materials
Audit support documents
Corrective action support records
Superseded and retired controlled documents
FormKiQ can organize controlled documents with metadata, owners, lifecycle states, review dates, access rules, version history, and retention policies.
What FormKiQ Helps Control
Document lifecycle
Manage draft, review, approved, published, superseded, retired, and archived states.
Review and approval
Route controlled documents through structured review and approval workflows.
Version history
Preserve prior versions while keeping the current approved version clear.
Ownership and review dates
Track owners, departments, approvers, effective dates, and next review dates.
Access and visibility
Control who can author, approve, publish, view, or archive documents.
Audit evidence
Record lifecycle activity, approvals, changes, access, retention, and disposition events.
How Controlled Documents Differ from Policy Management
Use this page when the main problem is SOP, QMS, quality, or regulated-process document control. Use the policy page when acknowledgement and attestation tracking are the central workflow.
Quality and Controlled Documents
Best fit for SOPs, work instructions, quality manuals, controlled forms, effective dates, version traceability, lifecycle status, and audit evidence.
Policy and Procedure Management
Best fit for publishing policies and procedures, routing approvals, tracking employee or department acknowledgements, and proving attestation by audience.
Built for Quality and Controlled Document Operations
Controlled documents require more than a shared folder and naming convention. Teams need to know which version is current, who approved it, when it became effective, what changed, when it needs review, and how long it must be retained. FormKiQ helps manage controlled documents as governed records with metadata, lifecycle workflows, version control, access rules, and audit history.
Structured review and approval workflows
Current, superseded, retired, and archived versions
Owner, department, effective-date, and review-date metadata
Access control by role, team, or document attributes
Retention and disposition rules
Audit history for lifecycle and document activity
More Than a Controlled Folder
| Shared Controlled Document Folder | FormKiQ Controlled Document Management |
|---|---|
| Current version depends on filenames or folder discipline | Current, superseded, and retired versions can be managed through lifecycle states |
| Review and approval evidence may be scattered | Approvals, workflow history, and document changes can be tied to the record |
| Review dates are tracked manually | Review dates and follow-up workflows can be managed systematically |
| Access control depends mainly on folders | Access can use roles, metadata, document type, or document status |
| Audit preparation requires manual reconstruction | Activity, approvals, version history, and retention evidence can be reviewed and exported |
FormKiQ supports controlled document operations, not just file storage for SOPs and quality documents.
Review, Approval, and Version Control
FormKiQ can support structured workflows for drafting, reviewing, approving, publishing, revising, and retiring controlled documents. Each version can remain tied to its metadata, status, approval history, and audit trail.
Draft and review workflows
Multi-step approval routing
Effective and review dates
Current and superseded versions
Retirement and archival workflows
Audit history for approvals and changes
Audit Readiness and Traceability
Quality and compliance teams need evidence that controlled documents were reviewed, approved, published, accessed, and retained according to policy. FormKiQ preserves document activity history so teams can respond to audits with traceable records.
Approval evidence
Version and change history
Access and download activity
Retention and disposition activity
Workflow and review history
Exportable audit support
Designed for Your AWS Environment
FormKiQ deploys into your AWS account, giving your organization control over infrastructure, region selection, encryption, access policies, audit logging, backups, and integration with existing AWS governance practices.
Pricing Guidance
Solution-led FormKiQ deployments typically begin with annual software licensing in the mid-USD $20k range.
Configuration, implementation, migration, integrations, custom workflow setup, and the deployment model are scoped separately. Since FormKiQ is commonly deployed into your AWS account, AWS infrastructure and service usage are billed through your AWS account rather than included in FormKiQ licensing.
Does pricing include AWS usage?
No. FormKiQ is commonly deployed into your AWS account, so AWS usage is billed directly through your AWS account. This may include storage, search, OCR, AI processing, compute, logging, backups, and related AWS services.
Does pricing include configuration or implementation?
Configuration and implementation are scoped separately. This may include metadata schemas, workflows, retention rules, access policies, integrations, migration support, and solution-specific setup.
What does the starting range represent?
The starting range refers to annual FormKiQ software licensing for solution-led deployments. Final pricing depends on edition, modules, support level, number of production environments, implementation scope, and deployment model.
What We Cover on the Call
In a 45-minute solution review, we can review your controlled document lifecycle, SOP and QMS requirements, approval workflows, version-control needs, audit evidence requirements, AWS environment, and whether FormKiQ is a fit.
Current SOP and controlled document repositories
Review, approval, and publication workflows
Version control and superseded document handling
Effective dates, review dates, and ownership metadata
Retention, access control, and audit evidence needs
Deployment model and next steps
Book a Solution Review
Choose a time without leaving this page. Bring your requirements, workflow questions, or AWS deployment constraints, and we'll map the right next step.
See how FormKiQ supports controlled document management
Discuss your SOPs, quality documents, review and approval workflows, version control, audit evidence, and AWS deployment model.
45-minute session with FormKiQ · Bring your requirements, we'll map the right next step · No commitment