Full Records Lifecycle
Declare, classify, retain, hold, review, dispose, and audit records according to your retention schedule.
Records Management on AWS
Records Management on AWS for Retention, Legal Hold, and Disposition
Pass your next records audit without rebuilding your shared drive. Deploy a defensible retention and legal-hold layer in your own AWS account.
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AWS Partner
ISO 27001-Certified Cloud Infrastructure
Built on the AWS Well-Architected Framework
Deployed on SOC 2 Type II audited infrastructure
Open-source core · MIT License · GitHub
Your AWS Account, Your Keys, Your Data
Aligned to Records Standards
Support records-management principles such as classification, retention, disposition, auditability, and chain-of-custody evidence.
Immutable Audit Trail
Track records activity, retention events, legal holds, disposition decisions, and deletion actions with exportable evidence.
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FormKiQ supports declaration, retention, legal hold, disposition review, and evidence generation for governed records.
What Records Management Covers
Records Management Capabilities
Records declaration
Records classification
Retention schedules
Legal holds
Disposition review
Controlled deletion
Chain-of-custody evidence
Audit trails and activity history
Search, reporting, and evidence exports
FormKiQ helps organizations manage records as governed information assets, not just documents stored in folders.
What FormKiQ Helps Enforce
Which documents are records
Identify, classify, and manage documents as records.
Which schedule applies
Connect records to retention rules, classifications, or policies.
Which records are protected
Prevent disposition when legal holds or governance rules apply.
Which records are ready for review
Surface records eligible for disposition or further action.
What happened to each record
Track activity, holds, reviews, disposition, and deletion events.
What evidence exists
Preserve audit history for compliance, legal, and operational review.
Example Records Lifecycle
Records management is broader than retention dates. FormKiQ can help connect declaration, classification, schedules, holds, review, disposition, and evidence.
Declare
A document is identified as a record based on type, metadata, classification, policy, or business process.
Classify
The record is associated with a class, category, department, policy, retention schedule, or business context.
Retain
Retention rules can be applied from the record class, schedule, metadata, or governing policy.
Hold
Legal holds or governance rules can prevent disposition while a record set must remain protected.
Review and Dispose
Eligible records can be reviewed, approved, excepted, deleted, or retained longer based on policy and workflow outcomes.
Audit
Access, changes, holds, reviews, disposition decisions, and deletion actions can be preserved as evidence.
Built for Governed Records Operations
Records management is more than storing documents until they expire. Teams need to identify which documents are records, classify them correctly, apply the right retention schedule, prevent deletion during legal hold, review records before disposition, and preserve evidence of each governance action. FormKiQ helps connect records metadata, retention rules, access control, workflows, and audit history in one governed platform.
Records declaration and classification
Retention schedules by class, policy, or metadata
Legal hold support
Disposition review workflows
Controlled deletion options
Audit history for records activity
More Than Document Retention
| Basic Retention Tracking | FormKiQ Records Management |
|---|---|
| Retention dates tracked on documents | Records can be declared, classified, governed, retained, held, reviewed, and disposed |
| Legal holds may be manual | Holds can block disposition across protected record sets |
| Disposition depends on manual review | Eligibility, review, approval, and final actions can be tracked |
| Audit evidence may be scattered | Records activity, holds, disposition, and deletion events can be preserved |
| Policies are hard to enforce consistently | Records governance can use metadata, classifications, workflows, and access controls |
Records management is broader than retention dates and deletion; it includes declaration, classification, holds, disposition review, evidence, and governance.
Legal Hold and Disposition Review
FormKiQ can help teams prevent premature deletion when records are subject to legal hold, and support review before records move through disposition. Decisions, approvals, exceptions, and deletion actions can be recorded as part of the record history.
Place and release legal holds
Prevent disposition while holds are active
Identify records eligible for disposition
Review records before final action
Preserve evidence of decisions and actions
Records Classification and Retention Schedules
Records can be organized by class, type, department, policy, retention schedule, or metadata. This helps teams apply retention consistently and retrieve records by the context that matters to compliance, legal, and business operations.
Record classes and categories
Retention schedule metadata
Department or business-unit context
Policy-based retention rules
Status, review, and disposition visibility
Audit Evidence and Chain of Custody
Records teams need to show not only that a record was retained, but how it was governed over time. FormKiQ preserves activity history for access, changes, legal holds, reviews, disposition, and deletion activity so teams can produce evidence when needed.
Access and change history
Retention activity
Legal hold activity
Disposition review history
Deletion and purge events
Exportable audit support
Designed for Your AWS Environment
FormKiQ deploys into your AWS account, giving your organization control over infrastructure, region selection, encryption, access policies, audit logging, backups, and integration with existing AWS governance practices.
Pricing Guidance
Governance-focused FormKiQ deployments typically begin with annual software licensing in the mid-USD $20k range.
Configuration, implementation, migration, integrations, custom workflow setup, and the deployment model are scoped separately. Since FormKiQ is commonly deployed into your AWS account, AWS infrastructure and service usage are billed through your AWS account rather than included in FormKiQ licensing.
Does pricing include AWS usage?
No. FormKiQ is commonly deployed into your AWS account, so AWS usage is billed directly through your AWS account. This may include storage, search, OCR, AI processing, compute, logging, backups, and related AWS services.
Does pricing include configuration or implementation?
Configuration and implementation are scoped separately. This may include metadata schemas, workflows, retention rules, access policies, integrations, migration support, and solution-specific setup.
What does the starting range represent?
The starting range refers to annual FormKiQ software licensing for governance-focused deployments. Final pricing depends on edition, modules, support level, number of production environments, implementation scope, and deployment model.
What We Cover on the Call
In a 45-minute solution review, we can review your records classes, retention schedules, legal hold process, disposition workflows, audit evidence needs, AWS environment, and whether FormKiQ is a fit.
Current records repositories and classification model
Retention schedules and policy categories
Legal hold and disposition requirements
Review and approval workflows
Audit trail and evidence expectations
Deployment model and next steps
Book a Solution Review
Choose a time without leaving this page. Bring your requirements, workflow questions, or AWS deployment constraints, and we'll map the right next step.
See how FormKiQ supports records management on AWS
Discuss your records classes, retention schedules, legal holds, disposition workflows, audit evidence, and AWS deployment model.
45-minute session with FormKiQ · Bring your requirements, we'll map the right next step · No commitment