FormKiQ's Grants Management solution supports the full grants lifecycle — from application intake and eligibility review through award documentation, compliance reporting, and records retention. Configurable scoring and review workflows support multi-reviewer processes with role-based access and audit trails at every stage.
What Grants Management covers
Manage intake, review, scoring, award, and reporting with metadata-driven workflow and compliance alignment across the full grants lifecycle.
- Structured application intake with AI-assisted completeness checking and classification
- Configurable eligibility review and scoring workflows with multi-reviewer support and role-based access
- Award documentation and notification generation through the Document Generation module
- Compliance reporting workflows with audit trails that support accountability and public disclosure requirements
- Retention scheduling aligned to grant record and funding source requirements
- Full-text search across the grants repository for reporting, audit, and program management
Grant file model
The guide treats each grant as a governed file spanning application intake, eligibility review, scoring, award documentation, active grant reporting, amendments, sub-awards, compliance evidence, and retention.
Application package
Group forms, budgets, narratives, eligibility documents, supporting attachments, reviewer notes, and scoring records.
Grant metadata
Track program, applicant, funding source, award amount, period of performance, milestones, reporting obligations, status, and jurisdiction.
Award and agreement records
Generate award letters, grant agreements, notices, amendments, and reporting requests from governed templates.
Compliance evidence
Retain reports, deliverables, audit documentation, sub-recipient records, and disposition history.
Grant lifecycle workflow
FormKiQ supports grant administration from application intake through reporting and closeout.
| Stage | How FormKiQ Supports It |
|---|---|
| Application intake | Collect applications and supporting documents through portals, APIs, email, or direct upload. |
| Eligibility and completeness review | Validate required documents, metadata, and program-specific criteria before review. |
| Review and scoring | Route applications to reviewers, panels, finance, compliance, or program officers. |
| Award and active management | Generate award documents, collect signatures, track milestones, reports, amendments, and obligations. |
| Closeout and retention | Archive final reports, compliance evidence, audit records, and retention history. |
Automation and governance focus
Intelligent application processing
Extract applicant data, budget amounts, project dates, eligibility indicators, and required fields from submissions.
Review workflow
Support scoring, conflict controls, reviewer assignments, and audit trails for funding decisions.
Reporting and sub-awards
Track grantee reports, sub-recipient documents, milestones, and compliance deliverables.
Recommended platform configuration
Edition
FormKiQ Advanced or FormKiQ Enterprise
Modules commonly used
AI Processing and Analysis, Document Generation, Enhanced Full-Text Search
Common fits: government and public sector grant programs, foundation and nonprofit grant administration, research funding programs, and any organization administering grants with formal compliance and reporting obligations.
Read the in-depth guide
For a deeper walkthrough of grant application intake, review and scoring, award documentation, active grant management, reporting, sub-awards, compliance alignment, and AWS deployment models, read the full guide.